e-CMR prototype

The prototype objective is to create an e-CMR indexing prototype for paperless international logistics. It aims to allow controlling institutions to check the availability of CMR transport documents of the foreign carriers driving through their territory in a secure and trustful way.

The project partners will develop a common international indexing scheme. Using indexing service and the indexing number, the appointed government institutions and controlling institutions of the involved country will be able to see where the e-CMR is stored and receive agreed available data.

e-CMR prototype

What business case the prototype is addressing?

Between the Baltics and Poland, thousands of shipments are made daily, accompanied by information, documentation, licenses, and data relevant to both cargo owners, transport companies as well as public authorities.

Rules for such documentation are covered by various regulations and among the most important ones, bound to the CMR Convention (the United Nations Convention for the carriage of goods, short from Convention relative au Contrat de transport international de Marchandises par Route). The CMR document deriving from that Convention is mandatory and holds key information about the goods, the transporting and receiving parties.

Until recently, the CMR notes were only used in a form of paper, making it time-consuming as well as costly to process them. Along with the general trends in the EU, the electronic format to the CMR, e-CMR, has been introduced.

What problem does the prototype help to solve?

An e-CMR solution nevertheless can only function when an internationally connected digital ecosystem which would allow the data exchange on those documents along the transport corridor.

Currently, there are e-CMR service providers and there are governments capable and interested to read the data that they are entitled to check. The governmental institutions in partner countries cannot easily accept the electronic e-CMR, even if the legal ground for it exists. The missing link is the secure and trustful way to exchange e-CMR data between governments and e-CMR service providers.

What data will be exchanged? 

Minimum viable data over and existing e-CMR shall be introduced to the national and international indexes. The content of the CMR data will not be exchanged within this indexing.

What will be the methods for data exchange?

E-government compatible distributed approach with application programming interface (API) accesses will be deployed, possibly distributed ledger technology (DLT) approach or platforms through API. Every authorized governmental institution will be able to access minimum available indexing information via specialized API and get a link to request original documents relevant data directory from e-CMR service from the county of origin.

Who belongs to the prototype development team? 

The prototype development team includes the governmental organization, logistics and road carriers’ associations, consulting experts, and leading software development companies with an international background.

Who are the main stakeholders and what are the benefits for them?

The prototype will allow a regional shift from paper CMR to e-CMR – an opportunity for both businesses and authorities to gain efficiency and transparency through digitalization. The prototype will enable businesses to manage their information and supply chain more effectively. Also, optimize the processes, exchange resources, and integrate activities into a single network of information systems. It will also improve the data quality in the freight process, reduce the risk of recurring errors.

For the public sector and authorities, it will reduce the time used on stopping trucks and checking their papers. It also lowers the number of offenses related to tax avoidance and transport safety.

How the outcomes of the prototype are expected to be used after the funding ends?

In each project partner country, there is a strong commitment from public institutions as well as businesses and associations to remove barriers that hinder the cross-border e-CMR usage. The same direction legislative and solution development processes are also ongoing on the European Union level (under DG MOVE with high community support from Digital Transport and Logistics Forum, covered with the negotiations over electronic freight transport information (eFTI) legislation), therefore the good example of a regional and well-functioning cross-border e-CMR indexing scheme could be scaled to other EU and neighbor countries.

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